AMA Executive Council Meeting
The motions and acclamations below are part of the unofficial minutes of the meeting. Minutes from a given meeting are not official until they are approved at the following quarterly Council meeting. Questions or comments concerning the motions should be addressed to your district vice president.
Meeting details
- Date: April 25, 2009
- Location: Muncie, Indiana
It was moved, seconded and approved by acclamation to accept the Minutes of the January 11, 2009 Executive Council meeting.
Motions
- Motion I: Moved by C. Bauer (VI) and seconded by J. Rice (VIII) to terminate the contract with TN Marketing effective July 26, 2009.
Motion passed unanimously.
- Motion II: Moved by B. Brown (III) and seconded by G. Fitch (II) that AMA not renew the J. Walcher contract.
Motion passed unanimously.
- Motion III: Moved by B. Brown (III) and seconded by T. Stillman (V) to create the position of Public Relations Manager.
Motion passed unanimously.
- Motion IV: Moved by D. Holland (CFO) and seconded by G. Fitch (II) to accept the auditor’s report as presented.
Motion passed unanimously.
- Motion V: Moved by B. Teague (IV) and seconded by C. Bauer (VI) on behalf of the Museum Committee, that Council allows the Museum Committee to start construction of the Claude McCullough Educational Facility; maximum expenditure shall be no more than $200,000.
Motion passed unanimously.
- Motion VI: Moved by G. Fitch (II) and seconded by T. Stillman (V) to adopt and implement as of January 1, 2011 the Bylaw Amendment (Motion II) dealing with the election of Contest Board Chairpersons that was passed by the Executive Council January 11, 2009 and ratified by Leader Member vote on April 17, 2009.
Motion passed unanimously.
- Motion VII: Moved by A. Argenio (I) and seconded by J. Giffin (X) to adopt and implement as of April 25, 2009 the Bylaw Amendment (Motion VII) dealing with Term Limitation for AMA elected officers that was passed by the Executive Council at the January 11, 2009 meeting, amended by the Executive Council on January 22, 2009 by conference call, and ratified by Leader Member vote on April 17, 2009.
Motion passed: Y-10; N-3 (III, IV, and VII).
- Motion VIII: Moved by T. Stillman (V) and seconded by B. Teague (IV) to increase the total amount available for the 2009 Flying Site Grant Program to $33,553.36 and approve the grant recommendations.
Motion passed unanimously.
- Motion IX: Moved by J. Rice (VIII) and seconded by J. Giffin (X) to accept the AMA Experimental Radio Control Aircraft Program Requirements and Inspector Information changes as presented April 25, 2009. (Effective date April 25, 2009.)
Motion passed unanimously.
- Motion X: Moved by J. Rice (VIII) and seconded by B. Brown (III) to accept the Safety Regulations for Model Aircraft Powered by Gas Turbines as presented April 25, 2009. (Effective date April 25, 2009.)
Motion passed: Y-10; N-3 (I, IX and X).
- Motion XI: Moved by G. Fitch (II) and seconded by J. Rice (VIII) to accept the Insurance Committee recommendation to allow the AMA Insurance/Safety Coordinator to issue the additional insurance certificates for a charge of $250 without Executive Council approval.
Motion passed unanimously.
- Motion XII: Moved by M. Smith (EVP) and seconded by J. Giffin (X) that AMA not renew the reciprocal agreement with MAAC until the issue of Canadian insurance coverage in the United States is resolved.
Motion passed unanimously.
- Motion XIII: Moved by T. Stillman (V) and seconded by A. Argenio (I) to adopt the recommended changes to the Flying Site Grant application as modified April 25, 2009.
Motion passed unanimously.
- Motion XIV: Moved by B. Brown (III) and seconded by G. Fitch (II) to accept the Emergency Travel Assistance Program as modified April 25, 2009.
Motion passed unanimously.
Telephone / e-mail votes read into the Minutes
- January 22, 2009 — Bylaw Term Limit Wording Revision/Clarification. Motion passed unanimously.
- February 9, 2009 — Membership Drive, Insurance Request. Motion passed: Y-10; N-1 (VII).
- March 20, 2009 — Appeal Hearing Procedures. Motion passed unanimously.
- March 28, 2009 — McCullough Bequest. Motion passed unanimously.
Leader Members Vote on Bylaws Changes
The AMA Bylaws Committee, as directed by the President and the Executive Council, is responsible for reviewing bylaws, recommending changes, and preparing written proposed amendments for deliberation by the Executive Council. If the recommended amendments are accepted by a majority vote of the Executive Council, the amendments must then be ratified before adoption by a mail ballot to AMA Leader Members. An affirmative vote of two thirds of Leader Members responding within 45 days of issuance of the mail ballot is required to adopt the amendments.
The following motions were passed by the AMA Executive Council in January then voted upon by Leader Members. The results of the vote follow the two motions.
Motion II (as mailed)
Moved by G. Fitch (II) and seconded by B. Nelson (XI) to amend AMA’s Bylaws Article XII Competition Jurisdiction, Section 1, sentence 6 which reads: “One member of each Contest Board shall be appointed Chairperson of that Board by the President,” to now read: “Each Contest Board Chairperson shall be elected by majority vote of the Contest Board members, to serve a two year term. The elected Chairperson fills and serves at this position at the approval of the AMA President.”
Motion VII (as mailed)
Moved by A. Argenio (I) and seconded by G. Fitch (II) to add to Bylaws Article X a new Section 3 as follows:
Any elected officer of the association is limited to serving in the same position to three consecutive full terms. After this third term the officer may not run again for the same elected position without standing down for at least one election cycle. After one cycle an individual may run again for a previously held position and be eligible to serve for another three consecutive full terms.
In any election, if there is no qualified candidate* of record (as determined by the chair of the Nominating Committee) 30 days before the nomination process ends**, an incumbent officer who has served the maximum number of complete terms may then be considered for an additional term by being nominated, per normal procedures, for the position currently held. If elected, this officer must stand down after this one term unless there is no qualified nominee, as determined above, in a subsequent cycle.
This term limitation is effective taking into consideration current elected officers’ service. Any current elected officer has the option of serving an additional consecutive full term after adoption of these term limitations, if they have already served three consecutive full terms as of the date of the adoption of these term limitations.
* A qualified candidate is defined as someone who meets all the qualifications necessary to hold the office he or she is seeking including, but not limited to, Leader Member status.
** The end of the nomination process is defined as the last day when nominations will be accepted at AMA Headquarters for the current year elections.
Renumber all sections following the new Section 3.
Ballot and vote results
- Number of ballots mailed: 2,570
- Number of ballots returned: 1,446 (56% of mailed)
- Questionable ballots returned: 11
- Valid ballots counted: 1,435
- Ballots Returned with Yes for Motion II and Yes for Motion VII: 1,184
- Ballots Returned with Yes for Motion II and No for Motion VII: 100
- Ballots Returned with No for Motion II and Yes for Motion VII: 63
- Ballots Returned with No for Motion II and No for Motion VII: 88
- Yes on Motion II: 1,284 (89%)
- No on Motion II: 151 (11%)
- TOTAL valid ballots for Motion II: 1,435
- Yes on Motion VII: 1,247 (87%)
- No on Motion VII: 188 (13%)
- TOTAL valid ballots for Motion VII: 1,435
Transcribed from original scans by AI. Minor OCR errors may remain.
