Author: Doug Holland
Edition: Model Aviation - 2010/02
Page Numbers: 152

IN GIVING YOU financial information in
other years, it has always been reports of
past periods. This time, I am going to give
you information on the budget process. To
the right is a timeline for compiling the
information the budget committee needs.
You can see that it takes a lot of time and
effort to gather the information.
152 MODEL AVIATION
Chief Financial Officer
Doug Holland; [email protected]
Doug Holland
Chief Financial
Officer
3517 Fernwood Dr.
Raleigh NC 27612
Home: (919) 787-5163
Work: (919) 781-7550
Task Name Duration Start Finish
1. Send out worksheet to departments 1 day Fri. 7/24/09 Fri. 7/24/09
2. Departments work on POW/Budget 9 days Mon. 7/27/09 Thu. 8/6/09
3. First draft due from departments 1 day Fri. 8/7/09 Fri. 8/7/09
4. Comptroller reviews department info. 5 days Mon. 8/10/09 Fri. 8/14/09
5. Meetings w/departments to review draft 3 days Wed. 8/12/09 Fri. 8/14/09
6. Department corrections made 4 days Mon. 8/17/09 Thu. 8/20/09
7. Department budgets w/corrections due 1 day Fri. 8/21/09 Fri. 8/21/09
8. Follow-up meetings with departments 9 days Mon. 8/24/09 Thu. 9/3/09
9. AMA composite budget due (first draft) 1 day Fri. 9/4/09 Fri. 9/4/09
10. Comptroller adjustments to draft budget 14 days Mon. 9/7/09 Thu. 9/24/09
11. Final draft completed 1 day Fri. 9/25/09 Fri. 9/25/09
12. Finance committee reviews budget 1 day Fri. 10/2/09 Fri. 10/2/09
13. Committee approved changes made 1 day Mon. 10/5/09 Mon. 10/5/09
14. Committee-approved draft to committee
members 1 day Tue. 10/6/09 Tue. 10/6/09
15. Committee-approved POW/Budget to
EC members 1 day Fri. 10/9/09 Fri. 10/9/09
16. EC meeting 0 days Sat. 10/31/09 Sat. 10/31/09
The information gathered from these meetings results in this letter from the Executive Director, Jim Cherry, to the Budget Committee. A
copy of that letter follows.
More on the budget process next time.
We can’t take any credit for our talents. It’s how we use them that counts.
A-B-C: Always Be Courteous.
October 2, 2009
Gentlemen:
The preparation of the 2010 budget has been a difficult process because of the cuts each department had to make as a
result of a decrease in membership dues. The staff has continued to improve on its Program of Work, which has become
an integral part of the budget process. The POWs will play an even greater role in the upcoming year. The staff is to be
commended on its work to assemble a detailed budget which will give both the volunteers and staff a better management
tool.
The budget reflects some reorganization in the staff/programs structure for 2010:
• The Programs-Insurance department has been established as a separate department and is now called Safety &
Member Benefits. Ilona Maine is the Director and Tammy Morris has been transferred to this department, a position
that was budgeted for in 2009. Tammy will also help out in other departments.
• Contracting Current Events LLC to stage the annual AMA Expo ($16,000) for the second year.
• Hired Mark Benson as New Media/Web Designer.
The 2010 budget contains the following:
• The budget is broken out by departments with projected income and expense for the second year.
• The budget is broken out by monthly income and expense to allow for a cash flow analysis. This data is not shown in
order to focus on the totals.
• The traditional TOTAL income and TOTAL expenses format is retained in addition to a department break out.
• Layout of the budget is as follows:
AMA 2010 budget broken out by department.
Income page by department – top page.
Expense page by department – bottom page.
We continue to have a better handle on the budget because we are breaking out more expenses by department. The 2010
budget now has telephone and office supplies allocated to each department.
Jim Cherry
ED
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